MANDATE:
The Local Civil Registrar’s Office, under Republic Act 375 otherwise known as the Civil Registration Law, the Civil Code of the Philippines and other related laws, rules and regulations is responsible for the civil registration program of the city.
VISION:
To make Ligao City a place where every constituent’s vital events are timely and accurately documented and safely archived, for reference by the next generation.
MISSION:
To include every Ligaoeño in the civil registration vital statistics of Ligao City.
ORGANIZATIONAL OUTCOME:
Efficient and timely registration of civil vital statistics in the city.
FRONTLINE SERVICES
BIRTH REGISTRATION
SERVICE
SERVICE FEE
RESPONSE TIME
ACCOUNTABLE PERSON/S
• Receives report of birth and interviews client
10 minutes
Nane/ Ann/ Glen
Jo/Susan/Emma
• Prepares Certificate of Live Birth (COLB)
5-8 minutes
Nane/ Ann/ Glen
Jo/Susan/Emma
• Asks client to secure signature of informant
Midwife/doctor
or attendant at birth & cause of death
CHO
• Asks client to pay the corresponding fees at CTO
P30.00
10-20 mins
Jo/Emma
• Assigns registry number
1 minute
Jo
• Signs properly filled up COLB
1 minute
CCR
• For Delayed Birth Registration
1 minute
Jo/Glen/Ann/Emma
– Asks client to submit the ff documents:
* Affidavit of 2 disinterested persons
* Brgy. Captain’s certification
* Marriage contract (if applicable)
* Any valid ID (Voter’s ID/GSIS/SSS)
* School record
* Negative birth certification from NSO
* Driver’s license
* NBI/Polica cLearance
* Passport
– Asks client to pay the corresponding fee
P80.00
10-20 mins
Jo/Emma
– Post application in bulletin board
10 days
Bernie
• Assigns registry number
1 minute
JO
• Signs properly filled up COLB
1 minute
CCR
• Releases signed COLB
1 minute
Jo/Emma
• Consolidates & submits monthly reports to OCRG
half day
Jo/Ann
• Enters COLB in Register of Live Birth
continuing
LCR staff
BIRTH REGISTRATION
| SERVICE | SERVICE FEE | RESPONSE TIME | ACCOUNTABLE PERSON/S |
|---|---|---|---|
| • Receives report of birth and interviews client | 10 minutes | Nane/ Ann/ Glen | |
| Jo/Susan/Emma | |||
| • Prepares Certificate of Live Birth (COLB) | 5-8 minutes | Nane/ Ann/ Glen | |
| Jo/Susan/Emma | |||
| • Asks client to secure signature of informant | Midwife/doctor | ||
| or attendant at birth & cause of death | CHO | ||
| • Asks client to pay the corresponding fees at CTO | P30.00 | 10-20 mins | Jo/Emma |
| • Assigns registry number | 1 minute | Jo | |
| • Signs properly filled up COLB | 1 minute | CCR | |
| • For Delayed Birth Registration | 1 minute | Jo/Glen/Ann/Emma | |
| – Asks client to submit the ff documents: | |||
| * Affidavit of 2 disinterested persons | |||
| * Brgy. Captain’s certification | |||
| * Marriage contract (if applicable) | |||
| * Any valid ID (Voter’s ID/GSIS/SSS) | |||
| * School record | |||
| * Negative birth certification from NSO | |||
| * Driver’s license | |||
| * NBI/Polica cLearance | |||
| * Passport | |||
| – Asks client to pay the corresponding fee | P80.00 | 10-20 mins | Jo/Emma |
| – Post application in bulletin board | 10 days | Bernie | |
| • Assigns registry number | 1 minute | JO | |
| • Signs properly filled up COLB | 1 minute | CCR | |
| • Releases signed COLB | 1 minute | Jo/Emma | |
| • Consolidates & submits monthly reports to OCRG | half day | Jo/Ann | |
| • Enters COLB in Register of Live Birth | continuing | LCR staff |
REGISTRATION OF DEATH
STEPS
SERVICE FEE
RESPONSE TIME
PERSON IN-CHARGE
• Receives report of death and interviews client
5 minutes
Nane/Normandela
• Prepares Certificate of Death (COD)
5 minutes
Nane/ Normandela
• Asks client to secure signature of informant,
5-10 mins
Doctor/CHO/
embalmer & certification of cause of death
emblamer
• Asks client to pay the corresponding fees at CTO
P60.00
10-20 mins
Nane/Normandela
• Assigns registry number
1 minute
Nani/Normandela
• Signs and releases properly filled up COD
1 minute
CCR
• Enters COD in the Register of Death
continuing
Nane
• Consolidates & submits monthly report to OCRG
half day
Nane/Ann
REGISTRATION OF DEATH
| STEPS | SERVICE FEE | RESPONSE TIME | PERSON IN-CHARGE |
|---|---|---|---|
| • Receives report of death and interviews client | 5 minutes | Nane/Normandela | |
| • Prepares Certificate of Death (COD) | 5 minutes | Nane/ Normandela | |
| • Asks client to secure signature of informant, | 5-10 mins | Doctor/CHO/ | |
| embalmer & certification of cause of death | emblamer | ||
| • Asks client to pay the corresponding fees at CTO | P60.00 | 10-20 mins | Nane/Normandela |
| • Assigns registry number | 1 minute | Nani/Normandela | |
| • Signs and releases properly filled up COD | 1 minute | CCR | |
| • Enters COD in the Register of Death | continuing | Nane | |
| • Consolidates & submits monthly report to OCRG | half day | Nane/Ann |
REGISTRATION OF MARRIAGE
SERVICE
SERVICE FEE
RESPONSE TIME
ACCOUNTABLE PERSON/S
• Receives Certificate of Marriage (COM) from
1 minute
Emma
Solemnizing Officer
• Reviews completeness & veracity of information
3 minutes
Emma
• Asks client to pay the corresponding fees at CTO
P30.00
10-20 mins
Susan/Emma
• Assigns registry number
1 minute
JO
• Signs and releases COM
1 minute
CCR
• Enters in the Register of Marriage
continuing
Nor/Bernie
REGISTRATION OF MARRIAGE
| SERVICE | SERVICE FEE | RESPONSE TIME | ACCOUNTABLE PERSON/S |
|---|---|---|---|
| • Receives Certificate of Marriage (COM) from | 1 minute | Emma | |
| Solemnizing Officer | |||
| • Reviews completeness & veracity of information | 3 minutes | Emma | |
| • Asks client to pay the corresponding fees at CTO | P30.00 | 10-20 mins | Susan/Emma |
| • Assigns registry number | 1 minute | JO | |
| • Signs and releases COM | 1 minute | CCR | |
| • Enters in the Register of Marriage | continuing | Nor/Bernie |
APPLICATION FOR MARRIAGE LICENSE
SERVICE
SERVICE FEE
RESPONSE TIME
ACCOUNTABLE PERSON/S
• Receives Certificate of Marriage (COM) from
1 minute
Emma
Solemnizing Officer
• Reviews completeness & veracity of information
3 minutes
Emma
• Asks client to pay the corresponding fees at CTO
P30.00
10-20 mins
Susan/Emma
• Assigns registry number
1 minute
JO
• Signs and releases COM
1 minute
CCR
• Enters in the Register of Marriage
continuing
Nor/Bernie
APPLICATION FOR MARRIAGE LICENSE
| SERVICE | SERVICE FEE | RESPONSE TIME | ACCOUNTABLE PERSON/S |
|---|---|---|---|
| • Receives Certificate of Marriage (COM) from | 1 minute | Emma | |
| Solemnizing Officer | |||
| • Reviews completeness & veracity of information | 3 minutes | Emma | |
| • Asks client to pay the corresponding fees at CTO | P30.00 | 10-20 mins | Susan/Emma |
| • Assigns registry number | 1 minute | JO | |
| • Signs and releases COM | 1 minute | CCR | |
| • Enters in the Register of Marriage | continuing | Nor/Bernie |
ISSUANCE OF BIRTH, DEATH & MARRIAGE CERTIFICATIONS
SERVICE
SERVICE FEE
RESPONSE TIME
ACCOUNTABLE PERSON/S
• Validates client’s request for certification
5 minutes
Bernie/Nor
• Makes copies, if request is available
2 minutes
Bernie/Nor
• Requests client to pay corresponding fee
P75.00
1 minute
Bernie/Nor
• Signs and releases certification
1 minute
CCR/Bernie
• Files and consolidates certification
10 minutes
Susan
ISSUANCE OF BIRTH, DEATH & MARRIAGE CERTIFICATIONS
| SERVICE | SERVICE FEE | RESPONSE TIME | ACCOUNTABLE PERSON/S |
|---|---|---|---|
| • Validates client’s request for certification | 5 minutes | Bernie/Nor | |
| • Makes copies, if request is available | 2 minutes | Bernie/Nor | |
| • Requests client to pay corresponding fee | P75.00 | 1 minute | Bernie/Nor |
| • Signs and releases certification | 1 minute | CCR/Bernie | |
| • Files and consolidates certification | 10 minutes | Susan |
APPLICATION FOR LEGITIMATION
SERVICE
SERVICE FEE
RESPONSE TIME
ACCOUNTABLE PERSON/S
• Receives application for legitamation
1 minute
Jo
• Interviews applicant and evaluates completeness of
10 minutes
Jo
supporting documents submitted (4 copies each)
P60.00
– Affidavit of Legitimation signed by spouses
– CENOMAR
– Xerox copy of Marriage Certificate
– Xerox copy of COLB
• Prepares legitimation papers and amended COLB
30 minutes
Jo
• Requests applicant to pay legitimation fee at CTO
P180.00
1 minute
Jo
• Signs legitimation papers & amended COLB
1 minute
CCR
• Releases legitimation papers and enters and makes
5 minutes
Jo
annotation in the Registry of Legal Instrument
APPLICATION FOR LEGITIMATION
| SERVICE | SERVICE FEE | RESPONSE TIME | ACCOUNTABLE PERSON/S |
|---|---|---|---|
| • Receives application for legitamation | 1 minute | Jo | |
| • Interviews applicant and evaluates completeness of | 10 minutes | Jo | |
| supporting documents submitted (4 copies each) | P60.00 | ||
| – Affidavit of Legitimation signed by spouses | |||
| – CENOMAR | |||
| – Xerox copy of Marriage Certificate | |||
| – Xerox copy of COLB | |||
| • Prepares legitimation papers and amended COLB | 30 minutes | Jo | |
| • Requests applicant to pay legitimation fee at CTO | P180.00 | 1 minute | Jo |
| • Signs legitimation papers & amended COLB | 1 minute | CCR | |
| • Releases legitimation papers and enters and makes | 5 minutes | Jo | |
| annotation in the Registry of Legal Instrument |
APPLICATION FOR REGISTRATION OF LEGAL INSTRUMENTS
SERVICE
SERVICE FEE
RESPONSE TIME
ACCOUNTABLE PERSON/S
• Receives application for AUSF
1 minute
Jo
• Interviews applicant and checks completeness of
15-20 mins
Jo
supporting documents submitted (4 copies each)
P40.00
– Applicant’s Affidavit to Use Surname of the Father
– Xerox copy of COLB
• Prepares annotated COLB
10 minutes
Jo
• Requests applicant to pay processing fee of P180 at
P180.00
1 minute
Jo
the Treasurer’s Office
• Signs annotated COLB
1 minute
CCR
• Releases annotated COLB and enters and makes
5 minutes
Jo
annotation in the Registry of Legal Instrument
• Files and enters in the Register of Legal Instruments
3 minutes
Jo
APPLICATION FOR REGISTRATION OF LEGAL INSTRUMENTS
| SERVICE | SERVICE FEE | RESPONSE TIME | ACCOUNTABLE PERSON/S |
|---|---|---|---|
| • Receives application for AUSF | 1 minute | Jo | |
| • Interviews applicant and checks completeness of | 15-20 mins | Jo | |
| supporting documents submitted (4 copies each) | P40.00 | ||
| – Applicant’s Affidavit to Use Surname of the Father | |||
| – Xerox copy of COLB | |||
| • Prepares annotated COLB | 10 minutes | Jo | |
| • Requests applicant to pay processing fee of P180 at | P180.00 | 1 minute | Jo |
| the Treasurer’s Office | |||
| • Signs annotated COLB | 1 minute | CCR | |
| • Releases annotated COLB and enters and makes | 5 minutes | Jo | |
| annotation in the Registry of Legal Instrument | |||
| • Files and enters in the Register of Legal Instruments | 3 minutes | Jo |
REGISTRATION OF COURT ORDERS/DECREES
SERVICE
SERVICE FEE
RESPONSE TIME
ACCOUNTABLE PERSON/S
• Receives copies of court orders/decrees/Legal Inst
1 minute
Jo
• Verifies, checks completeness of documents and
records in the Registry of Court Decrees/Orders
5 minutes
Jo
• Prepares Cert. of Registration of Court Decree/Order
5 minutes
Jo
• Requests applicant to pay registration fee at CTO
P150-500.00
1 minute
Jo
• Signs Certification
1 minute
CCR
• Releases Certification to petitioner and sends copy of
5 minutes
Jo
to concerned LCR and OCRG
• Enters in the Register of Legal Instruments
5 minutes
Jo
REGISTRATION OF COURT ORDERS/DECREES
| SERVICE | SERVICE FEE | RESPONSE TIME | ACCOUNTABLE PERSON/S |
|---|---|---|---|
| • Receives copies of court orders/decrees/Legal Inst | 1 minute | Jo | |
| • Verifies, checks completeness of documents and | |||
| records in the Registry of Court Decrees/Orders | 5 minutes | Jo | |
| • Prepares Cert. of Registration of Court Decree/Order | 5 minutes | Jo | |
| • Requests applicant to pay registration fee at CTO | P150-500.00 | 1 minute | Jo |
| • Signs Certification | 1 minute | CCR | |
| • Releases Certification to petitioner and sends copy of | 5 minutes | Jo | |
| to concerned LCR and OCRG | |||
| • Enters in the Register of Legal Instruments | 5 minutes | Jo |
PETITION FOR CORRECTION OF CLERICAL ERROR AND CHANGE OF FIRST NAME
SERVICE
SERVICE FEE
RESPONSE TIME
ACCOUNTABLE PERSON/S
• Receives petition for CCE, CFN, Change of sex & bday
Php1,300 to Php3,300.00
1 minute
Glen/Ann
• Determines if petition is within the meaning of
10-20 mins
Glen/Ann
RA 9048 and RA10172
• Requests petitioner to submit supporting documents
5 minutes
Glen/Ann
– Certified true copy of live birth
– at least 2 public or private documents showing the
correct entry/s which correcttion shall be based
° Baptismal certificate *Voter’s ID *School record
° Driver’s license *NBI/Police Clearance
° Employment record *Land Titles/Tax declaration
° GSIS/SSS/Medical/Business records
° Civil registry records of ascendants
° Bank passbook *others
• Evaluates genuineness/veracity of submitted documents
10 minutes
Glen/Ann
• Requests petitioner to pay the corresponding fees
1 minute
Glen/Ann
• Posts petition for CCE
10 days
Glen/Ann
• Requests petitioner to publish petition for CFN
2 weeks
Glen/Ann
in the newspaper for 2 consecutive weeks
• Prepares petition documents and forwards to PSA
20-30 mins
Glen/Ann
• Receives PSA decision on petition
• Prepares annotated COLB (if petition is affirmed ) and
30 minutes
Glen/Ann
furnishes petitioner and OCRG of annotated COLB
and other documents
• Prepares motion for reconsideration for impugned
30 minutes
Glen/Ann
petition (if petitioner wants to appeal)
PETITION FOR CORRECTION OF CLERICAL ERROR AND CHANGE OF FIRST NAME
| SERVICE | SERVICE FEE | RESPONSE TIME | ACCOUNTABLE PERSON/S |
|---|---|---|---|
| • Receives petition for CCE, CFN, Change of sex & bday | Php1,300 to Php3,300.00 | 1 minute | Glen/Ann |
| • Determines if petition is within the meaning of | 10-20 mins | Glen/Ann | |
| RA 9048 and RA10172 | |||
| • Requests petitioner to submit supporting documents | 5 minutes | Glen/Ann | |
| – Certified true copy of live birth | |||
| – at least 2 public or private documents showing the | |||
| correct entry/s which correcttion shall be based | |||
| ° Baptismal certificate *Voter’s ID *School record | |||
| ° Driver’s license *NBI/Police Clearance | |||
| ° Employment record *Land Titles/Tax declaration | |||
| ° GSIS/SSS/Medical/Business records | |||
| ° Civil registry records of ascendants | |||
| ° Bank passbook *others | |||
| • Evaluates genuineness/veracity of submitted documents | 10 minutes | Glen/Ann | |
| • Requests petitioner to pay the corresponding fees | 1 minute | Glen/Ann | |
| • Posts petition for CCE | 10 days | Glen/Ann | |
| • Requests petitioner to publish petition for CFN | 2 weeks | Glen/Ann | |
| in the newspaper for 2 consecutive weeks | |||
| • Prepares petition documents and forwards to PSA | 20-30 mins | Glen/Ann | |
| • Receives PSA decision on petition | |||
| • Prepares annotated COLB (if petition is affirmed ) and | 30 minutes | Glen/Ann | |
| furnishes petitioner and OCRG of annotated COLB | |||
| and other documents | |||
| • Prepares motion for reconsideration for impugned | 30 minutes | Glen/Ann | |
| petition (if petitioner wants to appeal) |
APPLICATION FOR PSA-ISSUED CIVIL REGISTRY DOCUMENTS THRU BREQS
SERVICE
SERVICE FEE
RESPONSE TIME
ACCOUNTABLE PERSON/S
* Clients fills up application form, attaches xerox copy of ID, pays correspondin fee.
Php. 140-195
5 minutes
Janray/Nor
*Transmit requests in batches to Philippine Statistics Authority (PSA)
Php. 75
1 minute
Janray
*Receives PSA-issued Civil Registry documents (CRD)
P60.00
after 1 month
Ann
*Records and issues PSA copy of CRD to client
3 minutes
Janray
APPLICATION FOR PSA-ISSUED CIVIL REGISTRY DOCUMENTS THRU BREQS
| SERVICE | SERVICE FEE | RESPONSE TIME | ACCOUNTABLE PERSON/S |
|---|---|---|---|
| * Clients fills up application form, attaches xerox copy of ID, pays correspondin fee. | Php. 140-195 | 5 minutes | Janray/Nor |
| *Transmit requests in batches to Philippine Statistics Authority (PSA) | Php. 75 | 1 minute | Janray |
| *Receives PSA-issued Civil Registry documents (CRD) | P60.00 | after 1 month | Ann |
| *Records and issues PSA copy of CRD to client | 3 minutes | Janray |
